BOARD MINUTES OF THE PRESERVE HOA OF SPRING GROVE
BOARD MEETING – November 12th, 2025
Board Members Present:
Jeff Beck, James Bochnovic, Tom Baba, Mia Kilgore, Mark Czuba, Elvira Cerauli and Ron Moore
Board Members Absent:
Kristin Solum
Homeowners Present:
Elaine Lecinski, Mary Beth Starsiak, Cathy Baba, Steve Jankovich
Before the meeting started, Jeff Beck, President, notified the board members of a new procedure he was implementing. He stated he saw this at a village meeting and he liked it. Moving forward, all motions will come from the President, someone else will request for a motion to approve, someone else will second it and then the secretary will request roll call to capture individual approval or decline.
Jeff Beck, President called the meeting to order at 6:30pm. After establishing a quorum, Jeff Beck asked for any additions to the agenda. He stated he would like to discuss member at large positions. Jeff requested a motion to approve the agenda, The motion to approve the agenda was made by Tom Baba, seconded by Mark Czuba and passed.
Individual votes – Tom Baba Yes, Mia Kilgore Yes, Mark Czuba Yes, Elvira Cerauli Yes and Ron Moore Yes.
Homeowner Issues & Correspondence
Mia stated that there were some conversations happening about a homeowner on Morning Dove who had made some updates to his backyard. The Architectural committee informed the board that this was a village issue, not an HOA issue. The board did reach out to the village and provided requested documentation to the village. Jeff Beck asked for an update so Mia Kilgore, Secretary, reached out to the village on October 27th and as of the meeting date, had not heard back from them.
The Village did inform the HOA that anyone who would like to make a compliant with regards to this issue is to email the Village at bwalczak@springgrovevillage.com.
Another correspondence the Preserve HOA email address received was letting us know that the new internet company, Surf, has no plans to provide internet coverage to our residents and that the Village had suggested to him that we as a community reach out to Surf and apply pressure on them.
It was discussed among the board that we should refrain from sending anything out to the community so as not to imply we are either for or against something that is not covered under our covenants and bylaws.
Secretary Report
After dispensing the minutes of September 17, 2025, meeting, Mia asked if there were any changes, none stated.
Jeff Beck requested a motion to approve the September 17, 2025, meeting minutes, Tom Baba made the motion to approve the secretary report as submitted, seconded by Elvira Cerauli and passed.
Individual votes – James Bochnovic Yes, Tom Baba Yes, Mia Kilgore Yes, Mark Czuba Yes, Elvira Cerauli Yes, Ron Moore Yes.
Treasurer Report
Since there was no meeting scheduled for the month of October, here is the following summary of the deposits, expenses and fees incurred by the Association for the period of September 18, 2025 – October 15, 2025.
Our statement balance as of September 17, 2025, is $20,263.14.
Total deposits for this period are $41.89. Total bills paid for this period are $642.61.
Our balance as of October 15, 2025, is $19,662.42.
Jeff Beck requested a motion to approve the October 15, 2025 treasury report.
A motion to approve was made by James Bochnovic, seconded by Mark Czuba and passed.
Individual votes – James Bochnovic Yes, Tom Baba Yes, Mia Kilgore Yes, Mark Czuba Yes, Elvira Cerauli Yes, Ron Moore Yes.
A summary of the deposits, expenses and fees incurred by the Association for the period of October 16, 2025 – November 12, 2025.
Our statement balance as of October 16, 2025, is $19,662.42.
Total deposits for this period are $38.78. Total bills paid for this period are $1,128.84.
Our balance as of November 12, 2025, is $18,572.36.
Jeff Beck requested a motion to approve the November 12, 2025 treasury report.
A motion to approve was made by Mia Kilgore, seconded by James Bochnovic and passed.
Individual votes – James Bochnovic Yes, Tom Baba Yes, Mia Kilgore Yes, Mark Czuba Yes, Elvira Cerauli Yes, Ron Moore Yes.
Audit Update
Audit is completed and Mark will be meeting with Jeff first and then with Tom.
Findings will be presented at our next meeting.
Landscaping Committee
Elvira Cerauli stated she would like to start off by thanking Tom and Cathy Baba for their help with the front entrance.
Elvira started with landscaping. She shared that the landscape committee gathered in 2025, seven different local companies. They ranged in price from $7,900 to $3,700.
H&L, who is our current landscaper, came in at $3,011. We actually paid H&L $4,551 this year due to additional items we requested such as mulch.
Elvira did an average of the other landscapers in 2025, and it came out to be $4,900 (without mulch). H&L’s bid for 2026 is $4,300.
Historically the landscape committee did not consider it necessary to obtain bids every year. If they were to obtain bids from the companies they requested from in 2025, rest assured they would be higher.
It is the landscape committee’s recommendation based on quality and pricing that we forgo any additional bids and continue with H&L.
Conversation ensued.
Jeff Beck requested a motion to approve H&L as our 2026 Landscaper.
A motion to approve was made by James Bochnovic, seconded by Mark Czuba and passed.
Individual votes – James Bochnovic Yes, Tom Baba Yes, Mia Kilgore Yes, Mark Czuba Yes, Elvira Cerauli Yes, Ron Moore Yes.
Jeff requested more bids for lawn fertilization to be discussed at another meeting.
Architectural Committee
Mike Starsiak approved a few dead tree removals this month. We are still waiting to hear back from the Army Corp of Engineers which has been delayed due to the government shutdown.
Covenants & By-Laws Committee
Mia stated the attorney sent over the first draft of our covenants and bylaws for the committee to review.
The committee did review the covenants and made a few recommendations which were sent back to the attorney to update.
The committee will meet again to review the bylaws and make recommendations to the attorney as well.
Old Business
Website – The website is basically finished.
Mia sent it to Jeff to review and he has a few questions.
They had not made the time yet to meet to discuss, however once they do, it will be sent out to the remaining board members for their input.
New Business
2026 meeting dates were approved by the bank and will be sent out to the community. Board members received them at the meeting.
Mia asked for those whose positions were coming up for election in April and was thinking about running again to just let her know.
The positions coming up are the Vice President, Treasurer and 5 members at large. We currently have one vacant member at large position already with the possibility of another one opening.
Jeff stated with the possibility of another vacant seat, Mike Starsiak has volunteered to fill one of the positions in the interim.
Jeff Beck requested a motion to approve Mike Starsiak filling the member at large position for the remaining term.
A motion to approve was made by James Bochnovic, seconded by Mia Kilgore and passed.
Individual votes – James Bochnovic Yes, Tom Baba Unsure, Mia Kilgore Yes, Mark Czuba Yes, Elvira Cerauli Yes, Ron Moore Yes.
Tom feels the request should be put out to the community to see if anyone would respond to filling the open member at large position.
Jeff stated it’s in the bylaws that the board can vote to fill an open position to complete a term.
Jeff stated he is worried about making a quorum at board meetings and that is why he would like the position to be filled.
Also, there may be another member at large position open and then he would be down two members.
Open Discussion
Mike Starsiak wanted the landscape committee to make sure the companies we look for bids from are licensed to apply fertilizer on the lawn.
After no further discussion, Jeff Beck requested a motion to adjourn the meeting. A motion to approve was made by Tom Baba, seconded by Elvira Cerauli and passed.
Individual votes – James Bochnovic Yes, Tom Baba Yes, Mia Kilgore Yes, Mark Czuba Yes, Elvira Cerauli Yes, Ron Moore Yes. Jeff Beck adjourned the meeting at 7:29pm.
Respectfully,
Mia Kilgore, Secretary