BOARD MINUTES OF THE PRESERVE HOA OF SPRING GROVE
BOARD MEETING – January 21st, 2026
Board Members Present:
Jeff Beck, Mia Kilgore, Mark Czuba, Elvira Cerauli, Mike Starsiak, Ron Moore and Tom Baba called in by phone.
Board Members Absent:
James Bochnovic
Homeowners Present:
Elaine Lecinski, Frank Daye and Dave Trudeau
Jeff Beck, President, called the meeting to order at 6:30pm. After establishing a quorum, Jeff Beck asked for any additions to the agenda. Elvira stated she would like to add a discussion about the snowplow up front on Red Hawk. Jeff stated that he would be discussing that under homeowner correspondence, so it was not added. Jeff requested a motion to approve the agenda, The motion to approve the agenda was made by Mike Starsiak, seconded by Mark Czuba and passed.
Individual votes – Tom Baba Yes, Mia Kilgore Yes, Mark Czuba Yes, Elvira Cerauli Yes, Mike Starsiak Yes and Ron Moore Yes.
Homeowner Issues & Correspondence
Mia stated that there was one homeowner who wrote multiple times about the snowplow in the driveway on Red Hawk.
The President did respond to the homeowner personally and did notify the board of what was sent. Mia read to the board the homeowner’s response to the president’s personal email to said homeowner. Jeff stated he would not respond to said homeowner’s recent email and that what he replied with originally was applicable. There is nothing in the covenants that state a homeowner cannot park a truck with a plow in their driveway occasionally and that is what the homeowner is doing, it’s not parked there full time.
There is nothing in our covenants that we can enforce. Jeff pointed out that there are multiple commercial vehicles parked in driveways in our community and have been for years. The homeowner who has the snowplow parked in their driveway sent an email requesting approval for temporary parking for the snowplow. They have a family member who drives that company truck during the winter months. Jeff approved their request for temporary parking of the snowplow. Jeff stated no rule has been broken so there is nothing to enforce. We cannot tell a resident they can’t do something just because another resident doesn’t like it.
Elvira stated her point was a little different, she was surprised a response went to the homeowner who complained without the board discussing it. Jeff stated he could have had a discussion with the board prior to a response, however there was no violation of the covenants, so he responded without a board discussion.
Elvira asked if this is something we can tighten up on with our new covenants. Mia responded that parking and temporary parking is the last piece the committee was working on. Jeff stated that he’s going to be forthcoming and letting the board know that we are going to allow temporary parking of restricted vehicles with the new covenants. Examples are when people are getting ready to pull or place their boats in storage for the season. If they write in and let us know the boat will be in their driveway for said many days, we are going to start allowing that and there will be a process in place that you must have approval first from the president.
Secretary Report
After dispensing the minutes of November 12, 2025, meeting,
Mia asked if there were any changes, none stated. Jeff Beck requested a motion to approve November 12, 2025, meeting minutes, Mike Starsiak made the motion to approve the secretary report as submitted, seconded by Tom Baba and passed.
Individual votes – Tom Baba Yes, Mia Kilgore Yes, Mark Czuba Yes, Elvira Cerauli Yes, Ron Moore Yes and Mike Starsiak Yes.
Treasurer Report
Here is the following summary of the deposits, expenses and fees incurred by the Association for the period of November 13, 2025 – December 17, 2025.
Our statement balance as of November 13, 2025, is $18,752.36.
Total deposits for this period are $32.94.
Total bills paid for this period are $254.49.
Our balance as of December 17, 2025, is $18,530.81.
Jeff Beck requested a motion to approve December 17, 2025, treasury report.
A motion to approve was made by Mia Kilgore, seconded by Ron Moore and passed.
Individual votes – Mike Starsiak Yes, Tom Baba Yes, Mia Kilgore Yes, Mark Czuba Yes, Elvira Cerauli Yes and Ron Moore Yes.
A summary of the deposits, expenses and fees incurred by the Association for the period of December 18, 2025 – January 21, 2026.
Our statement balance as of December 18, 2025, is $18,530.81.
Total deposits for this period are $32.15.
Total bills paid for this period are $30.41.
Our balance as of January 21, 2026, is $18,532.55.
Jeff Beck requested a motion to approve the January 21, 2026, treasury report.
A motion to approve was made by Elvira Cerauli, seconded by Mark Czuba and passed.
Individual votes – Mike Starsiak Yes, Tom Baba Yes, Mia Kilgore Yes, Mark Czuba Yes, Elvira Cerauli Yes and Ron Moore Yes.
Tom had a side note that for the year, we earned interest totaling $502.67 on our money.
This is a first because we’ve never had an interest-bearing account before. Mia let Tom know that she received a tax document from the State bank of the Lakes at the PO Box for $502.67. She asked Tom what she should do with it and he said to bring it over to his house. Tom said this is the first time we have ever received a tax document before.
Audit Update
Audit is completed and Mark presented his findings. Mark stated Tom has done a great job of giving information to the board. Mark looked at every receipt for every bill during his audit period of 01/01/2023 – 03/31/2025.
Most expenses were supported by receipts, indicating generally adequate documentation of expenditures.
The biggest issue we have is that no income tax returns have ever been filed from inception and we could be subject to fines.
The second issue we have is the insurance certificate provided by H&L Lawn care has the wrong certificate holder listed, The Preserve should be listed and named as additional insured as well.
Lastly, the treasurer’s report that Tom provides us with is adequate but basic in nature and would not be able to be submitted to an accountant for tax returns.
Mark stated he took it upon himself to enter all the data received from Tom into QuickBooks and was able to produce financial statements that are better suited to analyze our HOA.
Mark’s recommendations are that future financial results be presented on a monthly basis which is more in line with how financial results of entities are looked at.
Also, monthly bank reconciliation continues and late-filed income tax returns be filed for the 2 fiscal year periods that have passed and that plans be made for current fiscal year’s taxes (including required tax elections) be done in a timely manner.
Discussion ensued.
Jeff asked Mark to bring his exact recommendations to the February meeting and the board will vote on them at that time.
Copies of the audit and audio of the entire board meeting is available upon request.
Landscaping Committee
Elvira Cerauli stated Jeff requested that we put lawn care out for bids and she provided information from 5 different companies. Lawn care is for fertilization and broad base weed control 4x a year.
- H&L was $520
- Weedman was $408 (with discount)
- Spring Green was $399.80 (with discount)
- Tru Green was $368 (with discount)
- Lawn Doctor was $392.
Conversation ensued.
The board decided to remove the first 3 companies from the list because they were the most expensive.
Left was Tru Green offered a 3% discount with prepay ($357) and Lawn Doctor offered a 10% discount with prepay ($353)
Jeff Beck requested a motion to approve Lawn Doctor as our 2026 Lawn care company.
A motion to approve was made by Mia Kilgore, seconded by Elvira Cerauli and passed.
Individual votes – Mike Starsiak Yes, Tom Baba Yes, Mia Kilgore Yes, Mark Czuba No, Elvira Cerauli Yes and Ron Moore No.
Jeff asked why the votes for no and each person listed their complaints about Lawn Doctor as well as homeowners attending.
Jeff made the motion to rescind the motion for approval of Lawn Doctor and Mike Starsiak seconded it.
Individual votes to rescind – Mike Starsiak Yes, Tom Baba Yes, Mia Kilgore Yes, Elvira Cerauli No, Mark Czuba Yes and Ron
Moore Yes.
Jeff made a motion to have Tru Green as our Lawn care company.
A motion to approve was made by Mia Kilgore, seconded by Mark Czuba and passed. Individual votes – Mike Starsiak Yes, Tom Baba Yes, Mia Kilgore Yes, Elvira Cerauli No, Mark Czuba Yes and Ron Moore Yes.
All bills are being requested to be sent to our P.O. Box.
Jeff stated that he had H&L’s landscape contract and he had some questions specifically regarding no workers’ compensation insurance stated. They are a family-owned business and do not employ anyone outside of that. Our contract states they must have it. Elvira and Elaine are going to contact H&L for further information and will reach out to our insurance company too.
We do not want to be liable if they hurt themselves on our property.
Architectural Committee
Mike stated no new requests have been made.
Mike addressed the board and residents stating he wants people to stop calling him with complaints that do not pertain to our covenants and bylaws, that is not what the architectural committee does. If you have a complaint, follow the process and send it to the preserve email address.
We are still waiting to hear back from the Army Corp of Engineers, Mike said he would reach back out to find out an update.
Covenants & By-Laws Committee
Mia stated the committee did review the covenants and bylaws, made a few recommendations and were just working on the piece about parking and temporary parking. Once completed, everything was going back to the attorney to place in the documents.
Old Business
Website – The website is finished. Mia thanked the board members and committee members that sent in suggestions/changes they would like to see. All were implemented except for more pictures of the community. Once the weather breaks, more drone pictures will be taken and added. Mia asked the board if they felt it would be ok to send out to the community and they agreed.
New Business
Mia stated elections are coming up and she had sent out a request for nominations to the community.
Ron Moore announced he will be finishing his term and will not be running again.
Ron is a member at large which will leave us with two (2) open member at large positions.
This year we are not accepting proxy voting. Either you personally drop your vote off at the meeting or you mail it back in the pre-addressed envelope provided.
Election ballots will be hard mailed this year. No electronic voting.
Open Discussion
Elaine Lecinski wanted to know when the new covenants are being written, will we put anything in them to differentiate types of trucks. Jeff stated we are not going to single out people’s vehicles.
We are not going to allow our community to become a place of disarray either.
After no further discussion, Jeff Beck requested a motion to adjourn the meeting. A motion to approve was made by Mike Starsiak, seconded by Elvira Cerauli and passed.
Jeff Beck adjourned the meeting at 8:06pm. Audio copies of meetings available upon
request.
Respectfully,
Mia Kilgore, Secretary