BOARD MINUTES OF THE PRESERVE HOA OF SPRING GROVE
BOARD MEETING – August 27, 2025
Board members present:
- Jeff Beck
- Tom Baba
- Mia Kilgore
- Mark Czuba
- Ron Moore
- Kristin Solum
- James Bochnovic via phone
Board members absent:
- Elvira Cerauli.
Homeowners present:
- Elaine Lecinski
- Mary Beth Starsiak
- Steve Jankovich
- Rich & Cathy Fitch
Jeff Beck, President called the meeting to order at 6:30pm. After establishing a quorum, Mia Kilgore asked for any additions to the agenda and Tom Baba stated he had one. He stated we could review the minutes from the July 16th meeting, but we could not approve them because it was not an official meeting. Mia asked if anyone wanted to approve the meeting for June 18th, 2025, meeting. The motion was made by Tom Baba, seconded by Mark Czuba and passed.
Mia stated that the board would be voting on some things that were discussed at July meeting that could not be completed due to lack of a quorum on July 16th, 2025.
HOMEOWNER ISSUES & CORRESPONDENCE:
Mia stated that the Preserve HOA email address received a complaint from a resident who is upset about a specific home on Morning Dove that has had bags of mulch lying throughout the yard for numerous months, the lawn is in disarray and weeds have taken over. He is asking that the HOA step in and address the homeowner about his tenants. Tom stated in the past whenever we have had issues with said particular home, whenever the board has reached the owner, he has been very responsive to the board’s requests. Jeff stated that it would be good idea to contact the homeowner since there is nothing in our bylaws that we can use to fine him. Jeff agreed that the property has become unsightly. Jeff asked for the homeowners’ contact information so that he could call him to discuss it. Mia stated that she had received two complaints about the gravel trucks being allowed to drive in our subdivision and what we can do about stopping them from it. Mia stated that the roads belong to the village and not the Preserve so there is not much we can do. Jeff asked Mike Starsiak to go to the village and let them know what is happening. Jeff asked Mike to update us after his visit. Mia stated the last piece of business was from an attorney representing someone who is currently in negotiations to purchase the 5-acre vacant land on Morning Dove. The potential buyer wanted the HOAs approval to clear a portion of the land so that soil testing could be completed prior to purchase. Mia stated she sent the request to Mike Starsiak since he oversees the Architectural Committee, and this is an ARC request. Tom stated that he has spoken numerous times to the potential buyer about this property because the buyer somehow got his number. The property owners have given the potential buyer permission to do this. Tom stated he is seeking permission to cut down a minimal number of trees so that they can get a piece of equipment back to where the septic field is so the soil can be tested. James Bochnovic asked how big the path is they are requesting to cut. Mia stated as did Tom that no information about the size was given. Mike Starsiak stated that he would go to the property on Saturday to meet with the potential buyer to discuss what his plans are. The board’s main concern is that if this buyer does not buy it, the property will be left in destroyed and that the debris from removing trees and such will not be left on the property. Jeff said this really is not the responsibility of the potential buyer to make sure that does not happen, it’s the responsibility of the property owners too. The property owners are the ones that should be requesting this from the ARC committee, not the potential buyer or the attorneys.
SECRETARY REPORT:
After dispensing the minutes of June 18, 2025, meeting, they had already been approved earlier in the meeting after a quorum was established and passed.
TREASURER REPORT:
The following is a summary of the deposits, expenses and fees incurred by the Association for the period of June 19, 2025 – July 16, 2025. Our statement balance as of June 19. 2025 is $22, 361.25 Total deposits for this period are $1,194.85. Total bills paid for this period are $2,708.18. Our balance as of July 16, 2025, is $20,847.92. For the period of July 16, 2025 – August 27, 2025, the statement balance as of July 16, 2025, is $20,847.92. Total deposits for this period are $607.10. Total bills paid for this period are $866.96. Our balance as of August 27, 2025, is $20, 588.06. A motion to approve the payment of bills was made by Ron Moore, seconded by Kristin Solum and passed. A second motion was made by Jeff Beck, seconded by Ron Moore to approve the treasurer’s report and passed.
AUDIT UPDATE:
No update to report
LANDSCAPING COMMITTEE:
No update to report
ARCHITECTUAL COMMITTEE:
Mike Starsiak stated that a second bid was received for the wetlands area. He is still waiting for a call from the county. They did send him some information about the wetlands and their maintenance. Jeff stated that this issue will be tabled for another meeting. He had a few tree removal requests and a fence replacement request.
COVENANTS AND BYLAWS COMMITTEE:
No update to report
OLD BUSINESS:
Block Party – Tabled until 2026
Community Garage Sale – A resident brought up that she would like to hold a garage sale September 11-13 and the board decided to make this a community garage sale date. Mia said she would help get advertising together and that she has all the signs and flags. She will send an email to the community asking who would like to participate. What to do about garage sales will be tabled until 2026. James made the motion to have the community garage sale on September 11-13, 2025, Tom seconded it and passed.
Website – Mia did get with Christina and Joe about building The Preserve website. The board had to pick a domain name which would cost $25. Mia said that Christina said she could invoice us for the $25 if we allowed them to do it since there may be an issue finding a name that is not already being used. Mia asked for a motion to pay $25 to Christina and Joe to find a domain name. A motion was made by Kristin Solum, Mark Czuba seconded and passed.
NEW BUSINESS:
None
OPEN DISCUSSION:
None
After no further discussion, the motion to adjourn was made by Tom Baba, seconded by Mia Kilgore and passed. Jeff Beck adjourned the meeting at 7:12pm.
Respectfully,
Mia Kilgore, Secretary