Meeting Minutes – April 2026

After dispensing the minutes of the March 18, 2026, Board meeting and Annual meeting, Jeff asked if there were any changes, none stated. Jeff Beck requested a motion to approve both the March 18, 2026, Board meeting minutes as well as the March 18, 2026, Annual meeting minutes. Elvira Cerauli made the motion to approve both secretary reports as submitted, seconded by Mike Starsiak and passed.

Individual votes – Mike Starsiak Yes, Mia Kilgore Yes, Mark Czuba Yes, Frank Daye Yes, Elvira Cerauli and James Bochnovic Yes.

Treasurer report for April 15, 2026, was submitted by Mark Czuba and read aloud by Mark Czuba. Here is the following summary of the deposits, expenses and fees incurred by the Association for the period of March 19, 2026 – April 14, 2026.

Our bank balance as of March 18, 2026, is $16,633.23**.

Total deposits for this period are $6,267.23.

Total expenses paid for this period are $156.00.

Our balance as of April 15, 2026, $22,744.46. (** Beginning balance was adjusted as follows, check 1193 for $156.00 cleared the back on 3/20/2026, it was listed on a previous treasurer report by the previous treasurer with a date of 3/10/2026. There is also an unexplained difference of $-18.46, and it appears to go back to 2025. This will be investigated later once all the records are obtained from the previous treasurer.) The previous treasurer submitted a corrected treasurer report for March 18, 2026, in which the total bills amount was corrected from $41.60 to $1, 475.00.

Here is the following summary of the deposits, expenses and fees incurred by the Association for the period of February 20, 2026 – March 18, 2026.

Our statement balance as of February 20, 2026, is $18,342.18. Total deposits for this period are $28.25.

Total bills paid for this period are $41.60**. Jeff requested a motion to approve the corrected March 18, 2026, treasurer report. A motion to approve was made by Mike Starsiak, seconded by Elvira Cerauli and passed.

Individual votes – Mike Starsiak Yes, Mia Kilgore Yes, Mark Czuba Yes, Frank Daye Yes, Elvira Cerauli and James Bochnovic Yes.

Jeff requested a motion to approve the April 15, 2026, treasurer report with the knowledge that it is off by $-18.46 and will be amended once Mark can account for it. A motion to approve as submitted was made by Mike Starsiak, seconded by Mia Kilgore and passed.

Individual votes – Mike Starsiak Yes, Mia Kilgore Yes, Mark Czuba Yes, Frank Daye Yes, Elvira Cerauli and James Bochnovic Yes.

Mark presented an open invoice report which details homeowners who have not paid their annual dues and can be viewed at any time upon request. Mia Kilgore stated that as of 4/15/2026, 39 homeowners have paid their dues.

Jeff requested Mark provide him with the number of homeowners still outstanding weekly until 4/30/2026. Mark stated he would send Jeff and copy Mia with something every Friday until the due date of 4/30/2026.

Jeff stated since this was Mark’s busy time of year as well as he was working through the new transition, he was not worried about an audit update at this time.

Elvira Cerauli stated there is not much to report. H&L have started their cleanup as contracted. Cathy Baba and Mary Beth Starsiak have agreed to stay on as the decoration committee for the front entrance. Elvira stated that as much as she would love evergreens at the front entrance, she’s tabling it for now. She stated that we have some financial obligations that take precedence and that Ross Swartz informed her that before adding any more plants up front, we should wait to see how the plants we installed already do.

Elvira stated that she did agree with Jeff that fertilization and irrigation should be under landscaping. So, with regards to fertilization, she obtained 5 quotes and the board approved Trugreen. She spoke with them and we are a client, however since we are new, they will let us know when they are able to fit us into a route. With regards to irrigation, Elvira asked for someone to volunteer to take on the duties required for our irrigation such as meeting the sprinkler company, etc. Frank Daye said he’d be happy to help with that.

Jeff stated that he was up at the front entrance recently and he was unhappy with how many weeds were there. He said that we pay H&L a lot of money and they need to clean up the weeds.

Also, there was some discussion about removing the old wood sign behind the monuments, that cannot happen because there are utility controls mounted to it. It’s very sturdy and what we need to do is give it a coat of paint to help seal it. Mia asked Elvira if she knew if the landscapers were removing the signs that companies were putting on our property because whoever is taking them out is throwing them behind the monuments. Mia said that if people are removing them, which is ok to do, to please throw them out in their own garbage and to not leave them lying behind the monuments as they are garbage. We all live in this community. Elvira asked what the rules with regards to signs are. Jeff stated, we are not supposed to have them, if you see them and want to remove them, feel free and dispose of them in your own garbage.

Mary Beth Starsiak asked about the orange construction sign that is still up near the front entrance. She asked if there is someone we can call to have it removed. Mike Starsiak said it belongs to the state however we can complain to the Village about it.

Mike stated someone came out from the Army Corp of Engineers. We are responsible for the maintenance of the wetlands, and it states so in our governing documents. The good news is that the Army Corp of Engineers can’t fine us and the bad news is that we still have to pay to maintain them. The representative stated that we have an amazing wetland area, the finest in the area and that they were against KLM building here. They did not want the permit to be approved because they did not want the wetland disturbed. The representative’s recommendations were to clean up the area as much as possible, get rid of the invasive species and help the original plants bloom again. Controlled burning was her suggestion, and she did say we could use some pesticides however she was not for that.  Jeff stated that moving forward, the maintenance of the wetlands will have to be a yearly budgeted thing.

Mike Starsiak stated he attended a village architectural meeting and the village submitted a new plan for some residential housing which really does not affect us. What they are proposing will be further down on route 12 by the canoe base for low-income housing. Mike stated the village is stating that we don’t have a sewer system so it will be hard for a developer to come in and build. He wanted everyone to know if they saw it in any of the community papers. The village is trying hard to keep this a village and not a suburb.

Mia stated she reached out to the attorney after the last meeting and she did not hear back. Jeff stated he would like the committee to get together again because there are a few new things he would like to add/remove based on some things that have been discussed at the last few meetings.

NONE

Annual dues update – Mia stated that a reminder notice had already gone out to all homeowners about paying their dues by April 30, 2026. She stated a reminder notice
would go out once a week until April 30, 2026.

Combining March Annual meeting and Boarding meeting – Jeff stated he looked in the bylaws and there is nothing in there that prohibits us from holding one meeting instead of two meetings. Jeff made a recommendation to make a motion to combine the March Annual meeting and March Board meeting to one big meeting. The motion to approve was made by Mike Starsiak, seconded by Frank Daye and passed.

Individual votes – Mike Starsiak Yes, Mia Kilgore Yes, Mark Czuba Yes, Frank Daye Yes, Elvira Cerauli and James Bochnovic Yes.

Garage Sale – Mary Beth Starsiak asked about having two garage sales this year, one in June and one in September. It was decided that there was not enough time to get the June one together and it might be too hot, so the garage sale dates are September 10-12, 2026.

Mia said she would make sure it went up on the website.

Frank Daye thought that it was neat about our wetlands and felt we should send that information out to realtors to help market our community when someone sells their home, that it could help increase our property values.

Jeff wanted the board to know that Mia had sent him a financial report from Forest Ridge, and it showed that they had been paying taxes and he wanted everyone to know that this is something this HOA should have been doing all along.

Carolyn Mucek stated she hoped that everyone had received the mailing about stop the pit. She hoped that our community would stand in solidarity with the rest of Spring Grove. She had a petition that she hopes everyone will sign. She stated she knows that this is not board sanctioned.

At this time, James Bochnovic and Mark Czuba left the meeting via phone.