BOARD MINUTES OF THE PRESERVE HOA OF SPRING GROVE
BOARD MEETING – September 17th, 2025
Board Members Present:
Jeff Beck, Tom Baba, Mia Kilgore, Mark Czuba, Elvira Serauli, & Ron Moore
Board Members Absent:
Krisin Solum, James Bochnovic
Homeowners Present:
Elaine Lecinski, Mary Beth Starsiak, Cathy Baba, & Eileen Berna
Jeff Beck, President, called the meeting to order at 6:30pm. After establishing a quorum, Mia Kilgore asked for any additions to the agenda. None were stated. The motion to approve the agenda was made by Mia Kilgore, seconded by Tom Baba and passed.
Homeowner Issues & Correspondence
Contractor Recommendation Request —
Mia stated that the Preserve HOA email address received a request from a resident who asked if we could send out an email to the community asking if anyone had some contractor recommendations they would be willing to share. The board declined, stating that at this time, it’s not something we would be interested in pursuing however we are working on a website for the Preserve community and that might be good content to add to there.
Unsightly Property Update —
Mia stated that the Preserve HOA email also received an email from a resident who thanked the board for their assistance in encouraging the owner of a specific home in which the yard was in disarray to clean it up. That the yard looked good and was no longer an issue. Jeff stated for those that did not know, the board drafted a memo and sent it to the resident/owner asking for their assistance in helping with the upkeep of our community.
Secretary Report
After dispensing the minutes of August 27, 2025, meeting, Mia asked if there were any discrepancies, Tom stated he saw none. The motion to approve the secretary report was made by Tom Baba, seconded by Elvira Cerauli and passed.
Treasurer Report
The following is a summary of the deposits, expenses and fees incurred by the Association for the period of August 27, 2025 – September 17,
2025.
Our statement balance as of August 27, 2025, is $20,588.06.
Total deposits for this period are $45.70.
Total bills paid for this period are $370.62.
Our balance as of September 17, 2025, is $20,263.14.
A motion to approve the payment of bills was made by Mark Czuba, seconded by Elvira Cerauli and passed.
A second motion was made by Mark Czuba, seconded by Elvira Cerauli to approve the treasurer’s report and passed.
Audit Update
Audit is currently being worked on and hopefully there will be an update next meeting
Landscaping Committee
Elvira Cerauli stated she would like to start off by thanking Tom and Cathy Baba for their help with the front entrance. The mums and extra decorations look great. Some of the new plants are not looking so great however it is the first year and we have to be patient with them. We will know more next year if they return. The landscaper has guaranteed replacement if they don’t.
Elvira stated there is a water issue up front, the sprinkler heads are not watering the plants properly. She suggested that we have American National come back out, review and see what they suggest. She also suggested we ask them about possibly adding a drip system.
Tom Baba stated as far as the sprinkler heads are concerned, he has the tool to adjust them and would do so. If he could not, he would contact American National for help.
Elvira stated that Jeff wanted to have some new bids for our lawn fertilization before March and was he still interested. He stated yes because he felt that Lawn Doctors is charging us a high amount based on how little area they treat. Elvira and the landscaping committee members will be pursuing a minimum of 3 bids for lawn fertilization and landscaping in the upcoming months.
Lastly Elvira stated that she, Elaine Lecinski, Tom and Cathy Baba agreed to share the cost of the mums this year that are placed at the front entrance. Elvira asked if there could be funds set aside in the future for fall decoration expenses. Jeff stated he had no issue with that, the only ask is that the funds be asked for before anything was purchased so that it could be voted on.
Architectural Committee
Mike Starsiak stated that someone who is interested in purchasing the empty lot on Morning Dove is asking questions about septic systems and some other things of which are beyond our authority, so Mike referred them to the county.
Mike stated that he approved a few dead tree removals this month.
Jeff wanted it in the meeting minutes that in the December or January meeting, we will be discussing what to do with the wetland areas that we are supposed to maintain per our Covenants/By Laws. We are still waiting to hear back from the Army Corp of Engineers.
Covenants & By-Laws Committee
Mia did speak with the attorney who is handling our rewrites and stated the attorney was wrapping our declarations and would have them over to us shortly for review.
Old Business
Block Party – Tabled until 2026
Community Garage Sale – Mia stated the sale went well. There were a total of 9 homes participating. Mia stated that moving forward, she would not be involved with the garage sale preparations or otherwise. What to do about garage sales will be tabled until 2026.
Website – Mia did get with Christina and Joe, and a domain name was chosen. The cost this year is $12.19. Mia said that next year, the cost might go to $25 which is what was originally quoted. Mia then asked the board for discussion on what kind of content they would like/expect of have on it. Discussion ensued.
New Business
Jeff suggested no board meeting in October and board members agreed.
Open Discussion
Mary Beth Starsiak thanked Cathy and Tom Baba for storing the garage sale signs/flags in the decoration storage box up front.
After no further discussion, the motion to adjourn was made by Jeff Beck, seconded by Tom Baba and passed. Jeff Beck adjourned the meeting at 7:03pm.
Respectfully,
Mia Kilgore, Secretary